Project Administrator Advanced Programs

Job Summary General Atomics Aeronautical Systems, Inc. (GA-ASI), an affiliate of General Atomics, is a world leader in proven, reliable remotely piloted aircraft and tactical reconnaissance radars, as well as advanced high-resolution surveillance systems.

We have an exciting opportunity for a mid-level Project Administrator (Executive Assistant) to join our Advanced Programs group located in Poway, CA. The ideal candidate will provide direct support to the Senior Director of Advanced Programs, supporting a department of approximately 40 engineers working across many different programs/projects.

DUTIES & RESPONSIBILITIES:

• Performs in an Executive Assistant role to Sr Director of Advanced Programs.
• Supports the department/organizational structure of six Directors and approximately 40 program engineers.
• Participates in organizational and administrative problem solving with leadership staff.
• Schedules meetings, manages visits, and performs calendar management activities.
• Manages weekly status/highlights report to executive leadership.
• Develops department labor reports, monitors overhead utilization, timecard compliance, etc.
• Manages department manpower, staffing, and hiring plans.
• Develops staffing projections and organizational charts.
• Supports staff logistics, office moves, IT service requests, and new hire onboarding.
• Manages travel requests and expense reports.
• Plans, leads, executes department social events.
• Manages department SharePoint website.
• Supports/leads ad hoc tasking in dynamic work environment.
• Develops appropriate electronic and hard copy reports and records.
• Maintains the strict confidentiality of sensitive information.
• Responsible for observing all laws, regulations, and other applicable obligations wherever and whenever business is conducted on behalf of the Company.
• Highly desirable for candidate to work full time in office, occasional remote work is acceptable.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.


Job Qualifications:

• Typically requires a bachelors degree in Business Administration or a related discipline and three or more years of progressive professional project administration experience. Equivalent professional experience may be substituted in lieu of education.
• Must demonstrate a general understanding of project administration principles, theories, concepts and techniques.
• Must have experience organizing, planning, scheduling, conducting, and coordinating work assignments to meet project milestones or established completion dates.
• Must possess the ability to understand new concepts quickly and apply them in an evolving environment while contributing to the development of new processes.
• Ability to work extended hours as required.
• Ability to obtain a maintain a DoD secret security clearance is required.
• Must be customer focused and possess:
  • The ability to identify issues, analyze data and develop solutions to a variety of problems.
  • Good analytical, verbal and written communication skills to accurately document, report, and present findings.
  • Good interpersonal skills enabling an effective interface with other professionals.
  • Good computer skills.
  • Ability to work independently or in a team environment is essential.
  • Ability to work extended hours as required.

Salary:$62,510 - $105,628