Job Summary General Atomics (GA), and its affiliated companies, is one of the world’s leading resources for high-technology systems development ranging from the nuclear fuel cycle to remotely piloted aircraft, airborne sensors, and advanced electric, electronic, wireless and laser technologies.

Under general supervision, this position performs a variety of activities in support of functional areas such as finance, purchasing, or human resources or for one or more project/business/technical units. Maintains, processes, reviews, and compiles a variety of confidential and sensitive electronic and hard copy reports, records, statistics, timelines, tables, correspondence, and presentations, which requires tact and discretion in handling. Provides data and information requiring some explanation or interpretation. Primary contacts are within the department with occasional contact with management and representatives of outside organizations. Detailed instructions are provided for new activities or special assignments.

We are seeking a highly organized and self-motivated Administrative Assistant to support our team with a variety of administrative and clerical tasks. The ideal candidate is proficient in Microsoft Office, detail-oriented, and eager to learn and grow within the organization.

DUTIES & RESPONSIBILITIES

• Perform data entry and maintain organized digital and physical filing systems
• Prepare and process accurate and timely expense reports
• Light accounting support with supervision
• Manage and update records, databases, and documentation
• Provide general administrative support including scheduling, correspondence, mail, office supplies and office coordination
• Assist with special projects and other duties as assigned

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.




Job Qualifications:

• Typically requires a high school diploma or equivalent and two or more years experience in a field related to the specialized functional area or unit where assigned. Must demonstrate a broad understanding of assigned functional area principles, theories, and concepts.

Must possess:

• Ability to grasp new concepts quickly;
• Ability to maintain the confidentiality of sensitive information;
• Strong organization skills and the ability to establish priorities;
• Ability to identify issues and solve routine problems;
• Good analytical, interpersonal, verbal and written communication skills to accurately document and report;
• Full knowledge of computer operations and applications. Ability to work both independently and in a team environment is essential as is the ability to work extended hours as required.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Exceptional attention to detail and organizational skills
• Ability to manage multiple tasks and meet deadlines
• Strong written and verbal communication skills
• Self-motivated with a proactive approach to problem-solving
• Eager to learn and take on new challenges

Preferred Qualifications:

• Previous experience in an administrative or office support role
• Familiarity with office equipment and basic office procedures

Salary:$44,590 - $66,295